Suite Advanced - PMS Hotel Software Hotel Management
Suite Advanced - PMS Hotel Software Hotel Management
S4H Schwarzenbach Hotel Software
Modern Hotel Management. No Subscription.
The powerful and scalable hotel management solution for hotels of all sizes. From reservations, check-in and housekeeping to cash management and accounting, controlling, sales and marketing.
Key Benefits
- One-time payment: no recurring software fees.
- For hotels of every size: scalable from small hotels to larger hotel operations.
- Multi-user: unlimited users and workstations.
- Multi-tenant: manage multiple businesses or tenants.
- Multilingual: German, English and Italian.
- Cross-platform: Java-based for Windows, macOS and Linux.
- Future-proof: modular architecture and extensive interfaces.
🟩 Management & Front Office
The central hotel management system connects guests, reservations, rooms, services and availability in one integrated system.
- Individual reservations
- Group reservations
- Tentative bookings
- Waiting lists
- Reservation and occupancy planning
- Room journal
- Real-time occupancy overview
- Check-in and check-out
- Digital registration form
- Central guest master data
- Price and seasonal management
- Additional services
- Recurring tasks
- Complimentary accommodation and meals at the click of a button
- Appointments and notes
- Real-time hotel dashboard
🟨 Accounting & Hotel Cash Register
Hotel management, services, payments and invoices are centrally connected within one system.
Invoices
- Individual invoices
- Collective invoices
- Group invoices
- PDF invoices
- XRechnung
- ZUGFeRD Hybrid PDF
- Invoice delivery by email
Cash Register Functions
- Integrated hotel cash register
- Cash book
- Automatic daily cash reconciliation
- Automatic Z report closing
- Freely configurable chart of accounts
- Default: SKR03
- 190 reports and lists
🟧 Gastro Cash Register
In addition to the hotel cash register, a separate gastro cash register can be used for food and beverage outlets.
- Restaurant
- Bar
- Lobby
- Café
- Other food and beverage outlets
Restaurant and beverage revenues can be connected with the other hotel processes and evaluated centrally.
🟪 Channel Management & Distribution
The hotel software can be connected to external distribution systems, enabling centralized management of bookings and availability.
- DIRS21
- Additional channel managers upon request
- OTA integrations upon request
- Real-time synchronization
- Booking transmission
- Availability synchronization
- Price synchronization, including dynamic pricing
- Optional online booking
🟧 Housekeeping
Reception and housekeeping work with a shared, up-to-date room status.
- Digital room status management
- Cleaned
- In progress
- Not cleaned
- Real-time communication with reception
- Minibar consumption
- Repair notifications
- Damage reports
- Lost and found management
🔷 CRM & Marketing
Optional module
The CRM supports the structured development of long-term customer relationships.
- 360° guest profiles
- Central customer information
- Customer analysis
- Newsletter system
- Individual and bulk newsletters
- SMS communication
- Offers for tour operators and event organizers
- Customer loyalty
- Marketing activities
- Target group strategies
🟦 Inventory Management
Optional module
For hotels with gastronomy or extensive inventory requirements, an optional inventory management module is available.
- Inventory management
- Stocktaking
- Purchasing
- Automated ordering
- Recipe management
- Food cost / gross margin calculation
- Connection with revenues
- EOQ – Economic Order Quantity
🟥 Security & Compliance
Security and controlled, legally compliant business processes are key components of the software.
- User management
- Role and permission management
- Individual access rights
- Encrypted data transmission
- GDPR-compliant data processing
- GoBD-compliant processes
- Statutory interfaces
- Fiscalization through corresponding modules
- Secure VPN connection
⬜ Technology & Architecture
The hotel software was developed in Java and is therefore fundamentally platform-independent.
Client-Server Architecture
- Central data server
- Multiple workstations
- Multi-user
- Multi-tenant
- Centralized data storage
- Secure data transmission
- Worldwide access via VPN
Operating Systems
- Windows
- macOS
- Linux
The standard installation is provided as a Windows installation file (.exe).
Installation packages for macOS and Linux are also available and can be provided upon request.
🔷 Interfaces & Integrations
The modular architecture enables integration with numerous external systems.
- Channel managers
- OTA systems
- Online booking
- Credit card terminals
- TSE systems
- Electronic locking systems
- Security systems
- Telephone systems
- TV systems
- Warehouse scanners
- Beverage dispensing systems
- Additional external systems
🟪 International Fiscalization
Germany
Support for TSE (Technical Security Equipment).
Italy
Support for RT – Registratore Telematico.
Austria
Support for the Cash Register Security Regulation (RKSV) for legally compliant cash registers.
Switzerland
No special fiscalization modules are required within the software.
Additional country-specific fiscal solutions can be integrated thanks to the modular architecture.
Note: A required TSE dongle for Germany, Italy or Austria is not included in the scope of delivery and is available separately.
🟨 Digital Registration & Self-Service
Digital processes reduce administrative work and enable modern guest services.
- Digital registration form
- Digital accommodation record
- Transmission to the statistical office
- Quick check-in
- Self-service
- Hotel kiosk
- Self check-in
- Digital guest information
🤖 AI-Powered Setup Assistant
The integrated digital assistant with AI support helps with the setup and configuration of the hotel software.
It supports recurring setup processes and subsequent entries, helping to reduce manual configuration effort.
🟩 Groups & Events
Organizers, events, services, prices and invoices can be managed centrally.
- Organizer management
- Event management
- Group bookings
- Services
- Prices
- Invoices
- Central event information
📊 Controlling & Reports
Comprehensive information for operational and strategic decision-making.
🟪 Optional Extension Modules
- Online booking
- Channel manager
- CRM
- Inventory management
- Digital time tracking
- Digital registration form
- Quick check-in
- Self-service / hotel kiosk
- Ticket management
- Voucher management
- Package and arrangement management
- Additional external interfaces
⭐ 25 Years of Development & Practical Experience
S4H Schwarzenbach Hotel Software is based on more than 25 years of software development and practical experience in hotel operations.
Since 2001, the software has been successfully used in the hotel industry and continuously developed further. Experience from daily hotel operations directly contributes to the optimization of the software and its functions.
With software4hotels.de , the comprehensive Schwarzenbach Hotel Software is available for hotels with individual requirements and modular solutions. For smaller properties and boutique hotels, junior.software4hotels.de provides a specially designed Junior version.
Developed by hoteliers for hoteliers: Years of practical experience are combined with continuous software development to create solutions based on the actual processes and requirements of hotel operations.
🚀 Investment Security Without a Subscription
Buy Once. Use Permanently.
Schwarzenbach Hotel Software uses a transparent licensing model without recurring software subscriptions.
No monthly software fees.
The modular architecture allows extensions and adaptations to future requirements.
🛠️ Service & Delivery
- Immediate download after purchase
- Windows installation file (.exe)
- Installation assistance
- 3 months of free support after purchase
- macOS installation package upon request
- Linux installation package upon request
Suite Advanced at a Glance
| Area | Functions |
|---|---|
| Front Office | Reservations, check-in, check-out, room management |
| Cash Register | Hotel cash register, gastro cash register, cash book, Z report closing |
| Invoices | PDF, XRechnung, ZUGFeRD |
| Housekeeping | Room status, repairs, minibar, lost and found |
| Distribution | DIRS21, channel managers, OTA, online booking |
| CRM | Guest profiles, newsletters, customer analysis |
| Inventory Management | Stock, inventory, purchasing, recipe management |
| Controlling | 190 reports, dashboard, revenue management |
| Technology | Client-server, multi-user, multi-tenant |
| Platforms | Windows, macOS, Linux |
| Fiscalization | TSE, RT, RKSV |
| AI | AI-powered setup assistant |
One Software Solution for the Entire Hotel Operation
Suite Advanced connects the central processes of a modern hotel operation in a single, modular and extensible solution.
Scalable. Cross-platform. Internationally deployable. No subscription.